Booking for more than four?
Learn how group bookings work, what's included, and how to get a quote for your school, club, or family group.
High-level organiser guide
This page explains our general approach to group bookings. For trip ideas, example itineraries and full marketing copy, head to the Groups & organisers page. Formal terms will always be set out in our Booking Conditions and your written quote.
For people trusted with moving groups
If you're the one who gets asked to “sort the coach” – for a school, youth group, church, club or workplace – this page is for you.
For curriculum trips, reward days, transition visits and residential travel where you need a clear paper trail.
Typical examples
- Primary and secondary day trips
- College open days and taster visits
- Exam-year reward trips
For uniformed organisations, youth groups and sports clubs who need a calm, reliable way to move young people.
Typical examples
- Scouts, Guides and similar groups
- Church youth and community groups
- Sports clubs and competition travel
For churches, community projects, care settings and workplaces organising one-off or recurring outings.
Typical examples
- Community and church day trips
- Workplace staff socials
- Supported-living and care-group outings
How a typical group booking works
The details change between a Year 3 zoo trip and a staff social, but the basic shape remains: outline → quote → confirm → travel.
You tell us the basics; we tell you whether it’s realistic before anyone commits.
- •Date(s) you’re considering and rough times.
- •Pickup location(s) on the Isle of Wight.
- •Destination, group type and numbers.
- •Any key accessibility or safeguarding notes.
We build a plan that lines up ferries, traffic, breaks and your day at the venue.
- •Check ferries, road patterns and timing.
- •Propose pickup/return times and schedule.
- •Confirm vehicle needs (one vs multiple).
- •Send a written quote for your paperwork.
Once everyone is happy, you confirm in writing and pay as agreed.
- •You review/approve the quote and schedule.
- •Deposits and payment timings agreed.
- •We allocate vehicles and drivers.
- •You receive a booking confirmation.
You focus on your group; we focus on the transport, ferries and timings.
- •Driver completes safety checks and greets you.
- •We monitor ferries/traffic and adjust.
- •You debrief with your team after the trip.
- •We remain available for any follow-up.
To start a conversation, use our Groups & organisers page or go straight to the Group quote form. We'd rather tell you early if something isn't realistic than say yes and struggle later.
Who does what on a group trip
Safety, safeguarding and a calm day out are a shared responsibility between Kytrix and the school or organisation.
What Kytrix looks after
- Providing appropriately licensed, briefed drivers and maintained vehicles.
- Planning realistic timings around ferries, traffic and rest stops.
- Carrying out safety checks and keeping records behind the scenes.
- Communicating clearly if there are delays or significant changes.
What you look after
- Internal consents, supervision ratios and safeguarding responsibilities.
- Your own risk assessment for the activity and venue.
- Sharing accurate information about needs, numbers and timings.
- Briefing your group on behaviour and expectations before travel.
How pricing usually works
- Quoted as either a total vehicle price or a per-person rate.
- Ferry, parking and tolls either included or itemised.
- Suitable for attaching to your own approval processes.
- Many group bookings use a deposit and balance structure.
- Payment timelines designed to line up with school processes.
- All timings, amounts and conditions confirmed in writing.
- See our Refunds & cancellations policy for specific terms.
- The closer to the trip date, the less flexibility exists.
- If Kytrix has to cancel, we provide alternatives or refunds.
Information for risk assessments
We know you need clear facts to drop into your forms.
- Vehicle type, seating capacity and layout outline.
- Confirmation of driver licensing and checks.
- Summary of daily checks and maintenance approach.
- Step/door layout and typical walking distances.
- High-level accessibility information.
- Supervision ratios remain your responsibility.
- Booking confirmation email with core facts.
- Access to Legal & policies documents.
- Clarifications available for governors or trustees.
Ready to explore a group trip?
A date range, rough numbers and destination idea is often enough to start the conversation.
1. See offers
Browse example trips and ideas for schools, youth groups and workplaces.
2. Read FAQ
Check FAQs and safety information you may need for your own paperwork.
3. Get a quote
Share the basics of your trip and we'll take it from there.
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